The Complete Guide to Choosing a Phone System for Schools

Phone Systems For Schools

Communication is a vital part of education. That’s why school telephone systems are more important than ever for enhancing communication between teachers, parents, administrators, and even students. But knowing what phone system will work best for your school depends on many different factors.

When considering the type of phone system you need for your school it’s important to look at the many options available. Taking the size of your school into account and the number of staff employed is one factor to consider. Price and functionality are also important.

To learn more about your school phone system options, have a look at the helpful tips below.

Phone Systems For Schools

Consider Your School’s Requirements

The type of phone system you need will depend on the type of school you’re operating. For example, you may be interested in exploring phone systems for private schools. Or you might prefer to keep your phone system costs low if your school is on a budget.

Consider if your school needs a phone system that will also work for staff working remotely. It’s a great way to ensure your staff is well connected so that nobody misses out on important announcements or updates.

You should also consider whether your current phone system is with a contracted provider. If this is the case, you may be hit with cancellation fees if you try to upgrade before your contract runs out. Get in touch with your provider to find out if there are cancellation fees.

Finding the perfect phone systems for schools means you must consider what technology your school needs. Perhaps you’re simply seeking a simple call and answer phone provider. But you should also look at other options, such as voicemail availability and the number of phones you need.

Considering the needs of your school is the simplest way to find the best phone systems for schools, regardless of the school type.

Learn About What Technology is Available

There are plenty of phone systems for schools that rely on old technology. However, this won’t help your school function well in the long run. Now that it is clear how important proper communication is for schools, there are plenty of new and upgraded school phone systems available.

There are three main phone systems you should consider for your school. The first is the landline. Landlines are highly reliable and have been used throughout schools since their inception. However, they are not as efficient as some of the newer technologies available.

Another great phone system option for schools is a Voice over Internet Protocol system, also known as a VoIP system. These are the latest in phone system technology. They are easy to install and quite cost-effective. You can read more about them below.

The final choice for school phone system technology is a virtual phone system. These systems are particularly great if your school is still operating remotely. They allow staff to stay connected even when they aren’t on the school premise, which drastically improves communication.

Whichever phone system you opt for, there are pros and cons to each. Knowing what your school needs is the best way to determine which one will work for you.

Consider a VoIP for Schools

VoIP phone systems for schools are great options for any school seeking to enhance communication across the board. There are many different reasons a VoIP phone system is a perfect option for schools.

Firstly, they offer audio calls in real-time. This allows many different people to be involved in a call, including parents and students if necessary. It’s a great way to improve communication for everyone involved in a school.

VoIP systems also allow you to make calls to anyone on your phone’s list free of charge. This is particularly useful for a large school with a lot of staff. Teachers and administrators can easily get in touch even if they are in separate parts of the school.

A VoIP system also offers cost-saving benefits. You will only require one line for your broadband and your phone because a VoIP system runs using the internet. So you’ll save money as you won’t have to pay for two individual services.

A final excellent advantage of a VoIP phone system is that it is entirely scalable. Whatever provider you choose to go with, they will be able to scale it to suit the size of your school. This means a VoIP system can be integrated into a large or small school and work efficiently in both environments.

Understand the Pros and Cons of All Available School Phone Systems

All call systems for schools have advantages and disadvantages. From landlines to virtual, to VoIP systems, there are pros for each kind that can make them the perfect phone system for your school. Equally, there are cons to each that may put your school at a disadvantage.

Landline Pros and Cons

One pro of using a landline is that they are very reliable. They have been used throughout schools for many years because they make communication simple.

However, landline technology is largely outdated. It does not offer the same freedom as other phone systems. Calls can’t be made over WiFi, which is now an integral part of allowing a school community to communicate.

Another disadvantage of landlines is that they can be much more expensive. This is especially true if anyone in your school needs to make a long-distance call.

For example, if you need to get in contact with a parent who is away from home, then this will be costly. Landlines are also more expensive in general than other phone system options, such as virtual systems or VoIP systems.

Virtual Phone Systems Pros and Cons

An advantage of virtual phone systems in schools is that they allow staff to be connected regardless of where they are. This hugely enhances their ability to communicate and make a decision about the school.

This accessibility is a huge advantage to anyone trying to successfully run a school It means that assemblies are easily announced, messages are delivered and responded to faster, and parents can be contacted much more easily. All of these are important parts of running a school and building communication within it.

However, one disadvantage is that a reliable internet connection is required to keep a virtual phone system running. If your WiFi is down, you won’t be able to communicate with your colleagues through your phone’s system. It is important to bear this in mind when you consider using a virtual phone system for your school. This is a particularly important consideration if your school is based somewhere remote or rural where internet connection is easily disrupted.

VoIP Phone Systems Pros and Cons

The cost-effectiveness of VoIP systems is an advantage for schools. They are much cheaper to use than older systems and offer newer technology in terms of communication. This will save your school money in the long run so that your budget can be put towards education first.

The scalability of a VoIP system is also a huge advantage to schools. You’re in full control of how many people your phone system can reach. This makes communication easy and effective.

However, there are disadvantages to the VoIP phone system. They also require a reliable WiFi connection to work. If your school is an area where the internet is unreliable, a VoIP system may not be for you.

Thankfully, the advantages of a VoIP phone system greatly outweigh the cost. In a world fuelled by technology, they are truly the best way to ensure that communication is always at the forefront of any school. This improves student performance and teacher job satisfaction.

VoIP phone systems are also quickly becoming the norm for all institutions, including schools. They are replacing old and outdated technology because they are faster and much more reliable when it comes to making calls. You’ll move your school one step closer to the future if you choose a VoIP school phone system.

Create and Stick to a Budget

Finding a phone system for schools is important. However, sticking to a school’s budget when selecting the perfect phone system is equally important. After all, there’s no point in finding a great system if it is going to run your budget into the ground.

Your school budget might depend on the kind of institution you operate. For example, a private school cloud phone system is affordable for these kinds of schools because they charge an entry fee. However, public schools may not be able to afford this technology.

However, there are plenty of inexpensive but still highly advanced phone systems available for all kinds of schools. A VoIP option is a particularly inexpensive way to get the most out of a phone system for school environments.

Whatever you’re budget, there is a phone system out there that’s perfect for your school. Break down your budget to see what your school will be able to afford. You should also consider how useful certain types of phone systems will be in your school before purchasing them.

What Is the Service Coverage In Your School Like?

One important area to consider when it comes to choosing between school telephone systems is how good the service coverage is. In more rural or remote settings, service can often be a problem. This should impact your decision when you consider the different school phone system options.

If you choose a virtual or VoIP school phone system, you will require a good internet connection. These kinds of systems rely on the internet to function. If the internet in your school is poor, then you may want to hold off purchasing a VoIP system until your connection is where it needs to be.

However, if you do have a reliable internet connection, you should opt for VoIP solutions for schools. They’re fast, technologically advanced, and will allow you to maintain open communication channels with parents and colleagues easily.

If you choose a landline school phone system, then you will need good service coverage. The right service coverage will mean there are no feedback or connection problems when you’re speaking on the phone. These issues are frustrating during an important call, so you should always make sure your service connection is up to scratch if using a landline.

To Get the Most Out of the System You Choose, Use a Company to Negotiate on Your Behalf

When you decide which system is right for you, the next step is to purchase that system. However, this can be a mind field, especially if you’re already busy running a school.

A company like Metrodata Systems will help resolve any issues you may have. They will speak to various phone providers of your choice and can get you the best possible deal on whatever service you decide you want.

This is the perfect option for getting a phone system for your school Simply let them know which kind of phone service you would like to use in your school. You can then leave all the work up to Metrodata Systems.

Finding a Phone System For Schools Should Be Easy

The best phone systems for schools depends on the needs of the facility. Whether you go with a landline system, a virtual system, or a VoIP system, it’s important to consider which option will offer the most effective communication.

If your school has secure and reliable internet, then a VoIP system is definitely the right call. It will save your school money so that the budget is able to be spent on more important areas of education. A VoIP system also provides excellent scalability for your school.

To learn more about VoIP phone systems for schools and universities, check out this page. If you need any guidance about changing or upgrading your school phone system, contact the team. They can easily guide you through the process of finding the best phone system to meet your needs.